Data Protection Notice

The Parochial Church Council (PCC) of Newark St Mary Magdalene with St Leonard
January 2021

  1. Your personal data – what is it?
    Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (“the GDPR”).

  2. Who are we?
    The PCC of Newark St Mary Magdalene with St Leonard (“we” and “the PCC”) is the data controller (contact details at paragraph 9 below). This means it decides how your personal data is processed and for what purposes.

  3. How do we process your personal data?
    The PCC complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by
    protecting personal data from loss, misuse, unauthorised access and disclosure; and by ensuring that appropriate technical measures are in place to protect personal data.

    We use your personal data for the following purposes:
    ● to enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our governing documents
    ● to administer membership records
    ● to raise funds and to promote the interests of the charity
    ● to manage our employees and volunteers
    ● to maintain our own accounts and records (including the processing of gift aid applications)
    ● to inform you of news, events, activities and services running at St Mary Magdalene and St Leonard

  4. What is the legal basis for processing your personal data?
    ● Processing carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided:
    o the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
    o there is no disclosure to a third party without consent.
    ● Processing necessary for carrying out legal obligations in relation to Gift Aid or under employment, social security or social protection law, or a collective agreement.
    ● Your explicit consent as a data subject so that we can keep you informed about news, events, activities and services.

  5. Sharing your personal data
    Your personal data will be treated as strictly confidential and will only be shared with other members of the churches in order to carry out a service to other church members or for purposes
    connected with the church. We will only share your data with third parties outside of the parish with your consent.
  1. How long do we keep your personal data?
    We keep data in accordance with the guidance set out in the guide Keep or Bin: Care of Your Parish Records which is available from the Church of England website.
    Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated records for up to 6 years after the last calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.

  2. Your rights and your personal data
    Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
    ● The right to request a copy of your personal data which the PCC holds about you.
    ● The right to request that the PCC corrects any personal data if it is found to be inaccurate or out of date.
    ● The right to request your personal data is erased where it is no longer necessary for the PCC to retain such data.
    ● The right to withdraw your consent to the processing at any time.
    ● The right to request that the data controller provide the you as a data subject with your personal data
    ● The right where applicable and possible, to request the data controller to transmit that data directly to another data controller (known as the right to data portability). [This applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means.]
    ● The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request that a restriction is placed on further processing;
    ● The right where applicable to object to the processing of personal data. [This applies where processing is based on legitimate interests or the performance of a task in the public
    interest or exercise of official authority; direct marketing; and processing for the purposes of scientific or historical research and statistics.]
    ● The right to lodge a complaint with the Information Commissioner’s Office.

  3. Further processing
    If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing
    the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary we will seek your prior consent to the new processing.

  4. Contact Details
    To exercise all relevant rights or to raise queries or complaints please in the first instance contact the Parish Administrator on 01636 706 473 or by email at or by post to the Parish Office, St Mary Magdalene Church, Church Walk, Newark NG24 1JS.

    You can contact the Information Commissioner’s Office on 0303 123 1113 or via email or by post to the Information Commissioner’s Office,
    Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.